Application

The Applicant shall fill and submit the application form to specify.

  1. name and address of the headquarter or registered office of the Unit
  2. information for the Unit to be assessed in the formats of the application form
  3. activities carried out in the Unit
  4. location of each Unit to be assessed
  5. commitment to adhere the GIF Code of Conducts (or other approved Codes)
  6. undertaking letter declaring the compliance with applicable rules and regulation related to social, health and safety and environment.
  7. certificate shall be issued to the assessed Unit, not to the organization the Unit belongs to.

The Application shall be reviewed by a competent persons.

Here you can download the Application Form.

Pre-engagement

In this phase the applicant is requested to deliver a set of documents required to prepare the Assessment plan.

The applicant declares, along with the application, that any judicial proceedings relating to its operations, any proceedings by any Regulatory body. Such declaration shall be a part of the undertaking letter.

Only applications duly filled and supported with all required documents (including the application fee) are accepted and registered with a unique identification number, acknowledged and records maintained.

Materiality

The scope of the Materiality matrix is to identify what are the significant aspects for the Customer (an its Unit/s) and its stakeholder able to affect decisions and judgment of the interested parties.

The materiality matrix represents and compare the “Internal perception” with the “external perception” (stakeholder perspective) regarding the relevance of each and every aspect in order to provide the organization with a prioritization of each ESG risk.

The Organization is requested to submit its own Materiality Matrix or a Matrix prepared in accordance with the form sent by ICMQ.

Self-Assessment

Upon successful registration the Applicant receives a Self-Assessment Tool. This is the starting point of the certification process.

Completing the questionnaire helps Applicants to

  • gain confidence with the Get It Fair Framework
  • understand how effectively the social responsibility strategy is deployed
  • identify the relationships between the approaches and the risk level in every SR aspect
  • identify the current strengths and prioritise opportunities for improvement
  • prepare the Assessment.

The Self-Assessment consists of a subset of questions from the Get It Fair Framework covering the “core elements” referring to the OECD Due Diligence guidance for responsible supply chain.

Once completed, the Self-Assessment must be submitted to ICMQ India in order to plan the Assessment activity.

Engagement & planning

The scope of these phase are

  1. to establish the contractual agreement between the organization and the validation body
  2. to prepare the Assessment Plan.

Assessment

The Assessment aims to verify and collect evidences regarding the effective implementation of the Social Responsibility management system and the exposure level to the ESG risks against the GIF Framework.

The Assessment conduction is supported by  i-Audit app which enables the Assessor to lead the process according to a standardized approach and to record evidences and findings.


The Assessors collect evidence on the Organization’s by:

  • Verifying documentation
  • Visiting and analysing the production facilities and units
  • Taking pictures
  • Conducting interviews (management, worker, etc.)

The findings are drafted per each element and area and are supported by evidences and findings gathered during the Assessment.

The site visit is the moment where the Organization provides assessors with tangible evidence related to the Social Responsibility management system and the risk level regarding every aspect.

Decision

A Reviewer Team checks the Final Assessment Report prepared by the Lead Assessor and verifies whether all the relevant aspects are duly verified and supported with clear evidences and statements.

Once reviewed the Final Assessment Report becomes the supporting document for the Non Financial Report and the Ethical Label.

A decision is taken by ICMQ India, upon positive assessment completion and evaluation of the assessment report.